Every module solves a problem you have already lived through.
First the problem, then what we do about it, then what you are left with. And because the same button means something different to a restaurant, a shop, a salon and a tradesperson, every module says what it looks like in your case.
Every module at a glance
The overview first, the detail after. One tap jumps to the module.
These parts come with every account and are not booked separately.
Sales
4Everything that stands between the customer and the money.
Till screen
Receipt
Till
The heart of the system: open the till, take payments, print receipts and review every transaction.
Friday night, three people want to pay at once, and the till runs on software somebody set up ten years ago.
The queue grows, staff key prices from memory, and at closing time cash is missing from the drawer with nobody able to say where it went.
LUXPOS takes a payment in three taps, on phone, tablet or terminal. Big keys, fixed prices, a payment method per sale, receipt on paper or by mail.
A till new staff understand in ten minutes, and a day close that matches the drawer to the cent.
What it looks like in your business
- Restaurant and bar
- Keep tabs open, split a round, keep tips cleanly separate.
- Retail
- Scan the barcode, hit the right size, handle an exchange without hunting.
- Trades and services
- Take payment on site or sell on account, without a second program.
Item list with stock and variants
Price label
Products & Stock
Maintain your catalog, manage stock levels and scan items in by barcode.
Nobody knows how much is left until it runs out in the middle of service.
Panic buying at today's price, and the gap between purchase and sale only shows when the profit no longer adds up.
Every item carries stock, purchase price and supplier. A sale draws down, a delivery tops up. You print labels and barcodes yourself.
You know before the weekend what is missing, and you see per item what it really brings in.
What it looks like in your business
- Hospitality
- Food cost per dish and the shrinkage nobody would otherwise notice.
- Retail
- Sizes and colours as variants of one item, not as chaos.
- Trades
- Material used up on site and missing from the store.
Report with revenue, items and VAT
Z report
Reports
Revenue by product, category and cashier, a monthly grid and exports for your analysis.
Whether Tuesday pays for itself is a question answered today by gut feeling.
Staff are in at the wrong time, promotions land on the wrong items, and the accountant sees the figures four weeks later.
Reports by day, week and month, by item, category, employee and VAT rate, plus the Z report at every close.
You decide on opening hours, staffing and prices with last night's figures instead of last quarter's.
What it looks like in your business
- Hospitality
- Lunch against dinner, dish against drink, day against day.
- Retail
- Spot slow movers before the season is over.
- Services
- Revenue per employee and per service, without Excel.
Payments and payment links
Payments
LUXPOS Pay: send payment links, charge ad-hoc amounts and pull up terminal statements.
The customer wants to pay by card, the terminal belongs to a bank, and the statement arrives as a PDF that matches nothing.
Fees nobody recalculates, and takings typed into the books twice by hand.
Card payment through Tap-to-Pay on the phone or the all-in-one terminal, plus payment links for invoices and deposits. Every payment stays attached to its sale.
A settlement that lines up with the bank statement and the till report, and a rate you know in advance.
What it looks like in your business
- Hospitality
- Split the bill, show the tip separately, take payment at the table.
- Trades and freelancers
- Collect a deposit by link before buying the material.
- Retail
- Contactless at the counter, without operating a second device.
Customers
2The people who already came once, and what brings them back.
Customer file with history and open balance
Customers
The customer file: contact, account, invoices and addresses in one place.
The regulars live in three notebooks, one phone contact list and the owner's head.
Whoever goes on holiday takes the knowledge with them, and nobody finds the open customer accounts again.
One customer file with contact, history, spend, outstanding amounts and notes. Sell on account and collect at month end.
Everyone on the team greets the customer the way only the owner could, and every open balance is traceable.
What it looks like in your business
- Hair and beauty
- Colour formula, preferences and the last appointment, so every colleague knows what was done.
- Business customers
- Deliver on account and invoice once a month instead of taking payment on every drop.
- Retail
- Purchase history for warranty and exchange, even with no receipt in hand.
Loyalty card in the Wallet on the phone
Loyalty
Digital loyalty cards in Apple & Google Wallet, stamps or points and campaigns for your regulars.
The guest came once, was happy, and never comes back because nothing reminds them.
Every new guest has to be paid for with advertising, and the good reviews never come because nobody asks at the right moment.
Loyalty card in Apple and Google Wallet, points or stamps credited automatically at the till, a review button with a reward, a birthday gift and push campaigns.
More reviews on Google and guests with a reason to come back. Both have a counter in the loyalty cockpit.
What it looks like in your business
- Restaurant and cafe
- Lunch trade lives on regulars, not on passers-by.
- Hair and beauty
- After six weeks the appointment is due, and the reminder sits on the lock screen.
- Retail
- The second purchase is the expensive one to win. Points in progress bring the customer back in.
Accounting
4The figures somebody will want to see at year end.
Invoice list with open, paid and overdue status
A freelancer's invoice
Accounting
Invoices, quotes, credit notes and dunning, plus VAT returns, ledger and FAIA export.
Invoices in Word, expenses in a shoebox, the VAT return on the last night before the deadline.
The accounting firm bills every hour it spends sorting, and mistakes only surface after the annual accounts.
Quotes and invoices in your own design, dunning levels automatically, Luxembourg VAT rates prepared, an export for the accountant.
Books that build themselves while you sell, and an export the accounting firm does not have to re-sort.
What it looks like in your business
- Freelancers and agencies
- Write, send and chase an invoice without needing an accounting firm for it.
- Hospitality
- Three VAT rates on one receipt and a day close that matches the drawer.
- Trades
- The accepted quote becomes the invoice, with nothing retyped.
Expenses with recognised amounts and VAT
Expenses
Capture receipts, book supplier invoices and break expenses down by category.
The fuel receipts are in the car, the supplier invoice is in the mailbox, and in February nobody finds either.
Input VAT you never reclaim is money given away, and at year end the receipts for money you spent are missing.
Photograph the receipt or send it to your receipt mail address. Recognition reads amount, VAT and supplier and creates a draft.
Every receipt is captured on the day of the spend, and input VAT is right without a January catch-up.
What it looks like in your business
- Trades
- Material and fuel receipts from the day, straight from the phone in the cab.
- Hospitality
- Supplier invoices that arrive daily and otherwise turn into a pile.
- Agency and office
- Subscriptions and licences debited monthly that nobody checks any more.
Bank transactions with matching
Banking
Reconcile bank movements, track payouts and prepare SEPA transfers.
The bank statement and the till tell two different stories.
Either you hunt for hours over a fifty euro difference, or you do not look and notice nothing at all.
Connect the bank account, transactions arrive automatically and are matched to invoices, expenses and till days. The cash box runs alongside.
You see daily what is really in the account, and reconciliation becomes a check instead of a search.
What it looks like in your business
- Cash-heavy businesses
- Keep cash and card apart and still arrive at one total.
- Several accounts
- See the business account, the savings account and the card settlement in one place.
Payroll run with employees and months
Payslip and annual certificate
Salaries
Calculate your team's wages, produce payslips and book them as expenses.
Payslips come from the office, the hours are on a note on the fridge, and on the 25th somebody calls because the amount is wrong.
Back payments, arguments over hours and certificates pieced together by hand in January.
Payroll on Luxembourg rates, absences and premiums included, plus the annual certificate as a PDF from the same generator as the payslip.
Every employee gets their payslip on time, and the certificate is ready in January.
What it looks like in your business
- Hospitality
- Shifting hours, Sunday and night premiums, casual staff.
- Retail
- Part-time and Saturday staff on different contracted hours.
- Trades
- Travel time, site allowances and leave across the year.
Hospitality and delivery
4For businesses with tables, a kitchen and deliveries.
Guest menu on the guest's phone
Order at Table
QR menu at the table: guests order and pay themselves, the order lands straight in the till and kitchen.
Forty people on the terrace, two on the floor, and table nine's order still has not been taken.
Guests wait, skip the second round and eventually leave without dessert.
A QR code on the table, the guest orders and pays themselves, the order goes straight into the till and the kitchen. You decide what is released.
More rounds per table without hiring, and a service that works instead of running.
What it looks like in your business
- Terrace and garden
- Long distances that turn every reorder into a decision.
- Bar at peak
- Three rows at the bar and nobody to wave at.
- Takeaway
- Pre-order and pay before the guest reaches the counter.
Kitchen screen with tickets per station
Kitchen Display (KDS)
Orders appear live on the kitchen screen, sorted per station and marked as ready.
The ticket never printed, and nobody notices until the guest asks.
A dish is missing, the table waits, and the kitchen argues with the floor instead of cooking.
A kitchen screen instead of paper, split per station, with a timer per ticket. One item can go to several stations.
No more lost ticket, and you see how long a dish really takes.
What it looks like in your business
- Kitchen, bar and pass
- Three stations that need the same ticket differently.
- Bakery and production
- Prep for tomorrow morning, not for the next table.
Floor plan with open amounts
Floor plan
Draw your rooms and tables, take payment per table and keep an eye on open tabs.
Which table has paid, which is waiting for dessert? Only whoever is standing in the room knows.
At shift change half of it is lost, and an open bill walks out of the door.
A floor plan that matches your room, with the open amount per table, moving and merging.
Everyone sees the state of the room at a glance, including whoever just walked in.
What it looks like in your business
- Restaurant
- Inside and terrace as two rooms with one truth.
- Hair and beauty
- Chairs and cabins instead of tables, the same question: whose turn is it.
Driver view with address and amount to collect
What the customer sees while tracking
Delivery
Driver overview with a live map, routes driven, a trip log and route planning.
The driver calls because they cannot find the address, and the customer calls because they do not know where the order is.
Cold goods, a refund, a bad review, and afterwards nobody knows where the time went.
Assign deliveries, the driver gets their own view with address, distance and amount to collect, the customer follows the route on a page with no app.
Fewer calls, deliveries closer to time, and a record of what was delivered when.
What it looks like in your business
- Restaurant
- Food has to arrive hot, so every minute of the route counts.
- Retail
- Click and collect and same-day delivery, out of the same stock.
- Bakery and catering
- Fixed morning rounds, always the same addresses.
Organisation
2More than one house, more than one shift.
Revenue per branch side by side
Multi-location
Several branches under one account: catalog, team and reports per location, centrally managed.
Two locations, two truths, and at month end two spreadsheets that do not agree.
Prices drift apart, goods get bought twice, and you can never really compare.
One account, several branches. Products and prices centrally, revenue per branch, transfers between sites.
You compare branches on the same basis and maintain prices only once.
What it looks like in your business
- Hospitality
- Two venues with one menu, but separate figures.
- Retail
- Shop and warehouse as separate stocks, with transfers in between.
- Rota
A weekly planner with shifts per employee and position, copy a week, a print view for the wall.
- Time tracking
Clocking in on your own phone or at the till terminal, breaks, corrections with a traceable history.
- Absences
Request leave and sick notes, approve or decline, with a balance per employee.
- Personnel file
Contracts, documents and master data in one place, with a warning before anything expires.
- Employee app
Their own access in the browser, installable on the phone, with no app store: rota, hours, requests and documents.
- Luxembourg rule check
Working-time limits, rest periods and premiums checked inside the planner, plus the article L.211-29 register.
This module is being built. There are no screenshots of it yet, and we are not naming a date.
LUXPOS Team
In progress
Rota, time tracking, absences, personnel file and an employee app, wired into payroll. The rota prints out for the wall.
The rota is a sheet of paper in the kitchen, and you learn who is off sick by message at six in the morning.
Understaffed shifts, overtime nobody counted, and arguments at month end.
Rota, time tracking, absences, personnel file and an app of their own for the staff in one module, wired straight into payroll. The rota prints out for the wall.
A rota everybody can see, and hours that reach payroll without being retyped.
In Luxembourg hospitality there is no 70 per cent Sunday premium. It is 100 per cent, plus compensatory rest, plus two extra days of leave from the twentieth Sunday on. Planday and Combo get that wrong. On top of it comes the mandatory register under article L.211-29 of the Code du travail, which no international scheduler produces.
- EUR 490.00 a year, ten monthly prices instead of twelve.
- 14 days free, the same as every other module.
- Unlimited employees. Taking on summer staff does not change the price.
- Included in no plan. You add it from the plugins page and you can switch it off there again.
What it looks like in your business
- Hospitality
- Shifts that change every week and casual staff on call.
- Retail
- Cover opening hours, Saturdays and the lunch break included.
- Salon and practice
- Attendance and appointments have to line up, or a chair stays empty.
You only pay for the modules you switch on.
Every module switches on and off on its own. What is off does not show in the navigation and does not show on the bill.