The back office for your Agency
Quotes for campaigns, branded invoices and retainers collected by SEPA direct debit. Expense capture with receipt scan, bank reconciliation and eCDF VAT filing, international clients included.
- < 10 min
- to your first invoice
- 49 €
- accounting per month (HTVA)
- 30 days
- free trial
AgencyBuilt around the way you work.
Not a generic accounting tool: the features your business actually uses every day.
From quote to paid invoice.
Invoices with your logo and design, paid in seconds via a payment link. Bank reconciliation ticks off every payment automatically.
LUXPOS is the accounting suite for media and creative agencies in Luxembourg that covers the whole project cycle: the quote goes out for the campaign, one click turns it into a branded invoice with your logo once it's approved, and retainers run as recurring invoices with SEPA direct debit. Payment links speed up sign-off, expenses for freelancers, licences and gear are captured by receipt scan, and the bank connection reconciles every payment automatically.
Why LUXPOS for agencies in Luxembourg
Agencies in Luxembourg rarely work for the home market alone: clients sit in Germany, France, Belgium and beyond. LUXPOS invoices in foreign currencies, applies EU VAT automatically (reverse charge, OSS) and assigns the correct rate to every line (17 / 14 / 8 / 3%). The VAT return is generated as an eCDF file, ready to submit.
Your data is hosted in the EU, the system runs in the browser on Mac, iPad or the device you already own, and both the interface and your documents speak EN, FR, DE, IT and PT, matching your clients and your team. Several offices or teams are handled with multi-location, and payments via payment link cost transparently from 2.9% + €0.25 per transaction. You start 30 days free and cancel monthly.
Set up today, invoicing today.
- 01
Open an account
Register with your e-mail, create the business. No card needed to start.
- 02
Pick your industry
LUXPOS loads VAT rates, invoice layout and presets for your business.
- 03
Send an invoice
Add your clients, send your first quote or invoice. Done.
- Made in Luxembourg
- Data in the EU
- No hardware required
- Cancel monthly
From 49 €. Everything with All-in-one.
Both with unlimited staff and EU data hosting. No setup fee, cancel monthly. 30-day free trial: card at sign-up, first billing after the trial. The till (POS, 89 €) and loyalty cards (Cards, 39 €) are also available as separate plans.
- Invoices, quotes & expenses
- Expenses & receipt scanning
- VAT overview & exports (eCDF)
- Full accounting included
- Complete till with card & Tap-to-Pay
- Cards loyalty included
- Advanced reports & exports
Frequently asked · Agency
- Can I create quotes and turn them into invoices?
- Yes. You create quotes for campaigns and productions with your logo and design. Once accepted, the quote becomes an invoice in one click, with no double entry.
- How do retainers work with LUXPOS?
- As recurring invoices with SEPA direct debit: the client signs the mandate online, then LUXPOS collects the amount automatically, month after month, with no chasing.
- What about clients abroad?
- You invoice in foreign currencies when needed, and EU VAT is handled automatically (reverse charge or OSS), cleanly separated in reports and the VAT return.
- How do I capture expenses and file VAT?
- Photograph receipts for freelancers, licences or gear and the scan picks up the data. The bank connection (PSD2) reconciles payments automatically, and the VAT return is generated as an eCDF file.
- What does LUXPOS cost for an agency?
- The accounting plan is €49 per month (HTVA): invoices, quotes, expenses, banking and eCDF included. All-in-one with POS and loyalty is €129. Both include unlimited staff, 30 days free, cancel monthly.
Your first invoice goes out today.
Open an account, add your clients, send a quote or invoice. Under ten minutes.